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Posted on: May 26, 2021

Employers Need to Determine Employee Vaccination Status

Employee COVID-19 Vaccination Status

While the County of Santa Clara's June 21, 2021 Order rescinds the requirements of the May 18 Order for most businesses and governmental entities in the county, the following requirements remain in effect:

Businesses and entities that have not completed at least two rounds of ascertainment of their personnel’s ascertainment status as required by Section 9(c) of the May 18 Order must continue to comply with the May 18 Order’s ascertainment requirements until they have completed two rounds of ascertainment.

  • All businesses and entities must keep appropriate records to show that they have completed at least two rounds of ascertainment 
  • Businesses and entities must keep these records for the duration of the COVID-19 Prevention Emergency Temporary Standards imposed by Cal/OSHA per Title 8 of Section 3205 et seq. of the California Code of Regulations. 
  • The June 21 Order also requires individuals and entities to continue following applicable State public health orders, mandatory State guidance, and State laws related to COVID-19, including regulations from Cal/OSHA.      

Additional Recommendations:

  • Businesses and entities should strongly encourage personnel to get fully vaccinated as soon as possible, and should regularly request updated vaccination status information from those personnel who are not fully vaccinated;
  • Businesses and entities should consider moving operations outdoors, where there is significantly less risk of COVID-19 transmission;
  • Businesses and entities should prohibit all personnel who are not fully vaccinated from traveling for work to places where there are high rates of COVID-19, where there is wide circulation of variants of concern, or where community vaccination rates are below the average in the Bay Area.
  • Businesses and entities should require all personnel who are not fully vaccinated to get tested regularly for COVID-19, consistent with local, state, and federal guidelines.

The new order also rescinds the May 13, 2020 Health Order directing hospitals and skilled nursing facilities to disclose PPE inventories.  All other COVID-19 Health Orders that are currently still in effect are not rescinded or modified by the June 21 Order.

 More information is available from the County’s Vaccination Status FAQ’s. The County Certification of Vaccination Status Form is available here.

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