Meeting Agendas, Procedures & Participation

Meeting Agendas
General Information
Copies of the Agenda and supplemental information are available in the Office of the City Clerk on the Friday preceding a regularly scheduled City Council Meeting.  The Agenda and staff reports are also posted on the City's website by the close of business on the Friday prior to the regular Council meeting.

Regular meetings of the City Council are held on the first and third Tuesday of each month at 7:30 p.m. in the City Hall Council Chamber, 70 N. First Street, Campbell, CA.  Special meetings are called as needed. 

Your interest in the conduct of your City's business is appreciated!

Consent Calendar
All matters listed under this section are considered to be routine and will be acted upon by one motion. There is no discussion of individual items on the Consent Calendar unless requested by a member of the council or the public prior to the council vote on this section of the agenda.

Oral Requests
This is a point in the council meeting where anyone in the audience may communicate with the Council about matters that are not on the agenda. Speakers will be limited to two minutes and should submit their name to the City Clerk. As it is not legal for the Council to discuss any matter not on its agenda, any issue brought up under Oral Requests will typically be referred to staff or an advisory body and may come back to the Council as a regular agenda item.

Appeals to the City Council of decisions made by advisory boards and commissions must be submitted in writing to the City Clerk within ten days of the board or commission action.

Public Hearings
Generally, the order of discussion after introduction of an item by the Mayor will include comments and information by staff, followed by Council questions or inquiries. The applicant and interested citizens may then speak on the item. At the close of the public discussion, the item will be considered by the Council and action taken.
Persons who wish to speak on matters set for public hearing will be heard when the Mayor calls for comments from the audience in support or opposition to an issue. In order to ensure that all persons may have the opportunity to speak, a time limit may be set by the Mayor for each speaker. Generally, there is a two to three minute time limit.

After all interested parties have spoken, the hearing will be closed and the matter will be discussed and acted upon by the Council. No further comment is permitted from the audience at this time, unless invited by the Council.
Meeting Procedures
At least three Councilmembers must be present in order to conduct a City Council meeting.

An ordinance is a legislative act, a local law. It normally requires two readings at separate council meetings and becomes effective thirty days after the second reading is approved by council. It may be repealed only by another ordinance.

The Council adopts resolutions to approve a policy or direct certain action. Only one reading is required and it can be changed by a subsequent resolution.

A motion is used to signify majority approval of procedural action or to authorize action on routine items of business. A motion may also direct city staff regarding administrative matters.

If the Council thinks more information is needed on an item, it may refer that item to city staff or an advisory commission, board or committee for review and recommendation.

Study Sessions
At study sessions, the Council conducts informal and typically more in-depth discussion of specific issues. Study sessions are public meetings, however no official action may be taken by the Council at a study session.

Closed Session
The Council may hold a closed session to discuss specific litigation or personnel matters. These are the only sessions that may be closed to the public and press for confidentiality reasons.
Participating in Council Meetings
Citizens may speak on items of public interest that are within the jurisdiction of the City Council, after being recognized by the Mayor. If comments relate to matters that appear on the agenda, those comments should be made when that item is discussed. For non-agenda items, comments should be made under "Oral Requests." Comments made under "Oral Requests" are limited to two minutes. To address the City Council, the speaker must step up to the podium, state his/her name and address and speak into the microphone. If a group wishes to address the Council, the Mayor may request that a spokesperson be chosen by that group. Speaker cards are available and should be filled out including name, address and the agenda item number about which the person wishes to speak. The card should be handed to the City Clerk prior to the meeting. Speaker cards are used to facilitate the flow of business and properly record the names of speakers.